Signature Blue
Outlook 2007 – Signatures on Steroids
Outlook allows up to 2 active signatures for each email account on your system depending on if it’s a NEW email or a REPLY email. For instance, I have 7 active email accounts (I know, I’m neurotic but I can’t help it!) and I have about 7 signatures set up, but can only use 2 per account.
Well, all that changes with Outlook 2007. Not only can you still have multiple signatures, but you can use them on an “as needed” basis.
First Tip: set up your signatures.
Tools > Options> Mail Format tab > Signatures.
Click New, choose which account to apply it to, and start typing
Second Tip: click New Mail Message
Notice on the message ribbon there is a “Signature” button.
Click it and choose the signature you want to use.
Steroids Tip: If you don’t need a formal signature for coworkers or colleagues but it is set to automatically show up, just right-click the signature in the email body. Your list of signatures appears on the email screen. Click the other signature to use. This way you don’t have to click the “Signature” button on the Message ribbon.
Auto Complete Email Addresses
Microsoft Outlook has a featured called “auto complete” for any email address typed into the To or CC fields. This feature does not pull from the contacts or address book, rather, it adds names to the auto complete list as you type them.
The problem comes in when you add a bad address, and then each time you start to type in the address, the incorrect one appears in the list.
To fix this problem, (drum roll, please…):
1. On the To: line, start typing the address that shows up incorrectly.
2. Hit the Down arrow key to select the ‘bad’ address.
3. Hit the Delete key and you will remove the bad email address
Shockingly simple. *Hint* This carries over to the web if you’ve typed in a login name wrong and it keeps showing up to remind you of your bad typing skills. Just arrow down to it, and hit DELETE. Sometimes shouting “Go Away!’ makes me feel better too. That may just be me, though…
On the other hand, what if your “auto complete” has never worked and you don’t know what I am talking about?
Here’s how to activate (or disable) auto complete…
1. Click Tools, Options, Email Options
2. Click “Advanced Email Options”
3. Select (or de-select) the check box beside “Suggest names while completing
To, CC, BCC fields”
Email Attachment Issues
The following was a great question and easily fixed.
My friend Bill writes:
Andy, for some reason my attachments are not showing in the heading of my e-mails, but are in the body of the e-mail as a square icon. Is there a way to change this so it does not appear in the body of the message but on an attachment line? (I think this may have started when I had our company e-mail tech support fix some problems I was having.)
Answer:
It’s an easy fix.
Open Outlook, click Tools, Options. Click the “Mail Format” tab, and at the top section, “Message Format”, I’ll bet it says “Rich Text”. For some reason techies like Rich Text, but it throws the attachment inside the body of the email. Change that setting to “HTML” and it’s solved.
My friend Bill replies:
That did the trick!! At first I couldn’t find the “Mail Format” tab, until I realized I was still inside this e-mail. When I exited to the Outlook main page, the selections showed up just as you listed.
Thanks, Bill
More Microsoft Outlook Secrets…
There are just too many Outlook secrets to keep adding here. In order to stay organized I’ve listed the links to more Outlook secrets below. Find a topic and click! I’ll also have more articles with various Outlook tips organzied by “Calendar”, “Contacts”, etc.
Want more great tips? http://www.computersupersecrets.com/
I’m Andy Lanning from Boise, Idaho and I teach people how to use computers. Everyone can benefit from a little help once in awhile. If you just need the basics or you’re a professional and need advanced tips for productivity, check my site at http://www.computersupersecrets.com and use the free info and get clicking!
Microsoft Office User Specialist (MOUS)
Excel Certified Expert
Word Certified Expert
20+ years computer use
15 years instructing at local college
I’m strictly a laptop owner (2) and 1 amazing Mac.
My vices: I’m an Excel junkie and an Email addict. There must be a support group out there for this…
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